REFINERY PROCEDURE OF PETROLEUM PRODUCTS

The Non-Negotiable Procedure For Spot Free on Board (Rotterdam) 1.Upon verification and acceptance of the seller’s corporate offer (SCO/FCO), the buyer issues the IrrevocableCorporate Purchase Order (ICPO) copying this SPOT FOB OF ROTTERDAM, THE NETHERLANDS working procedure, and to include the following: a)The Buyer’s company full banking details. b)The authorized signatory/officer’s data page of his/her passport. c)The active and valid Storage Tank Agreement the buyer’s current Tank farm Company Rotterdam for verification. 2.Upon verification and acceptance of the buyer’s current Tank farm company and the irrevocable CorporatePurchase Order, the seller issues the Commercial invoice (CI) to the buyer for review and acceptance. 3.The Buyer return the, a)countersigned Commercial invoice Indicating both parties’ readiness and willingness on those signatures to meet all the transaction’s obligations. b)The re-executed Tank Storage Agreement (TSA) with the Tank farm Company Rotterdam port,...

Working Procedure For SPOT-DIP & Pay FOB - DTA 1.Buyer issues ICPO, with TSA and company registration certificate. 2.Seller issues Commercial Invoice (CI) to buyer, buyer signs and returns back to seller withNCNDA/IMFPA signed by all buyer groups with commission structures. Seller provide the below documents to the buyer:- a.Certificate of Incorporation b.Certificate of Origin of the Product c.Statement of Product Availability d.Product Quality Passport (Dip Test Result) e.Commitment/Assurance letter to Supply f.Tank Storage Receipt (TSR) GPS coordinates, location Tank Number, Bar Code g.DTA to be signed by the buyer and its logistic tank farm. h.Notification of Readiness (NOR) 3.Buyer returns the signed DTA, the seller confirms the signed DTA by the buyer and its tank farm. 4.Seller issues the following POP documents to Buyer: a.Injection report Shore Tank Rotterdam / Houston b.Dip test authorization letter (DTA) - Unconditional c.Authorization to sell and collect (ATSC) d.Fresh S...

 Procedure For DIP & PAY FOB - Seller and Buyer Jointly  Pay To buyer tank Farm 1.Buyer issues ICPO, with TSA and company registration certificate. 2.Seller issues Commercial Invoice (CI) to buyer, buyer signs and returns back to the seller with NCNDA/IMFPAsigned by all buyer groups with commission structures. Seller provide the below documents to the buyer:- a.Certificate of Incorporation b.Certificate of Origin of the Product c.Statement of Product Availability d.Product Quality Passport (Dip Test Result) e.Commitment/Assurance letter to Supply f.Tank Storage Receipt (TSR) GPS coordinates, location Tank Number, Bar Code. g.Notification Of Readiness (NOR) h.Authorization to sell and collect (ATSC) 3.Seller logistics team verifies the buyer’s provided tank farm and pay 3 days on buyer’s tank farm and after confirmation of the funds by buyer’s tank farm, Buyer pays the remaining 2 days to his Tank Farm Company to obtain 5 Days TSR, to show both parties proof of Readiness. G...

Procedure For SPOT - DIP & PAY FOB - SELLER TANK EXTENSION 1.Buyer issues ICPO to the Seller upon acceptance of Seller mandate’s SCO Along with buyer TSA 2.Seller issues commercial invoice CI, for the available quantity in the storage tank to Buyer, Buyer Signs and returns CI to Seller and buyer parties sign the NCNDA/IMFPA and send it to the seller. 3.Seller sends the following documents to the Buyer:- b)Sellers Tank Receipt GPS coordinates, location Tank Number, Bar Code a)Injection Report b)Sellers Tank Receipt GPS coordinates, location Tank Number, Bar Code e)Authorization to Sell and Collect ATS d)Product Passport e)Notification of Readiness (NOR) 4.Buyer extends Seller’s tank for 2 days, to facilitate the DTA, for a Dip Test and Buyer pays and conducts DT in Seller's tank after 2 days validated. 5.After a successful Dip Test DT, Buyer provides Tank details and submits NOR to prepare for an injection of the product into Buyer's leased tanks. 6.Seller shall immediately ...

 FOB TRANSACTION PROCEDURES 1.Buyer issues ICPO, Company Registration Certificate, and TSA. NCNDA/IMFPA is signed by all intermediaries and notarized by seller lawyer & Seller bank endorsed. 2.Seller issues a commercial invoice of the product in tanks at the port, Buyer signs and returns commercial invoice along with an acceptance letter. 3.Seller issues to Buyer the below Partial POP Documents: a)Unconditional Commitment to Supply. b)Statement of Product Availability. 4.Upon confirmation of the above documents, the Buyer requests for two (2) invoices from his tank farm. Seller pays the Buyer’s tank farm company for 2 days, after Buyer's tank farm company confirms a payment from Seller company, Buyer pays their tank farm company for the remaining.3 days and sends to Seller its Tank Storage Receipt (TSR) confirming their storage tanks readiness for injection and Seller issues to the Buyer the below Full POP Documents: a)Injection Schedule. b)Act of Transfer / Change of Ownership...

Procedure For FOB Tank to Vessel 1.Buyer accepts End seller’s SCO and issues ICPO. 2.End Seller issues commercial invoice (CI). Buyer Signs it and returns to Seller together with CPA. 3.Seller provides below listed PPOP along with unconditional Dip Test Authorization: a.Product passport (Product Analysis report) b.Irrevocable commitment to supply. c.Tank Storage Receipt (TSR). d.Tank to Vessel Injection Agreement (TTVIA) to be signed by seller Tank Farm Company 4.Buyer conducts Dip Test in Seller’s tanks, at his own expense. 5.NCNDA / IMFPA is Signed by buyer, Seller & Intermediaries. 6.Buyer provides Q88) for the seller to proceed for Tank to Vessel injection and provide the buyer with the injection report of the Product in the Buyers Vessel. 7.Buyer makes the payment for a total cost of product injected into Vessel via MT103. Seller transfer title ownership to Buyer with all export documents required for the transaction. 8.Upon conclusion of first lift transaction seller pays all...

 Transection FOB Prodcedure Rotterdam 1.Buyer confirms SCO and issues an official ICPO with banking details. 2.Seller issues MOU / Commercial Invoice for buyers review and signing. 3.Buyer signs the MOU and commercial invoice and returns to seller and seller issues thePOP Documents as shown below: i.Vessel Laden document, ii. Product Passport, iii. Cargo Manifest, iv. Bill of Laden, v.Title transfer deposit invoice, vi. Product origin Certificate. 4.Buyer conducts due diligence on the documents for product availability and vessel arrival at Rotterdam Port, then makes a deposit for the Vessel Take over Via T.TWire to Shipping company for routing of the vessel to Buyers port for Q&Q check. 5.Buyer contacts the shipping company to re-direct the route of the vessel Tanker to buyer's destination port and seller transfer title to buyer's name. Upon the arrival of the vessel at the buyer’s discharge port, the Seller issues an Authorization to Board the Vessel byBuyers team with an...

 CIF Working Procedure 1.Buyer confirms SCO and issues an official ICPO with banking details. 2.Seller issues Draft contract/SPA to the buyer, Buyer returns countersigned contract to Seller with a letter of acceptance. CIF WORKING PROCEDURE 3.Seller reviews signed the contract and sends a copy of the signed and sealed contract in PDF to the buyer, both parties lodge with their respective banks. 4.Seller releases to Buyer the below listed Partial POP (PPOP) Documents. Refinery Commitment to Supply Certificate of origin Statement of availability of the product Product quality passport (Analysis test Report) Company Registration Certificate 5.Within 7 days upon receipt and confirmation of the documents, Buyer issues a standby letter of credit (SBLC MT760) as per seller’s approved verbiage, (If Buyer fails to issue the Letter of credit within the stipulated validity days), Buyer will make a cash deposit of (450,000 USD) (Four Hundred and Fifty Thousand dollar by TT for Transaction secu...

FOB Russian Port 1.Buyer issues legal ICPO + Company profile+ Buyer passport. 2.Title Holder confirms Buyer Documents and issues confirmation Letter to confirm. 3.Buyer visit Title Holder administrative office for TTM (Face to Face) meeting to sign SPA & CI and get POP. 4.Buyer conducts DIP TEST at Title Holder Tanks (Buyerborne for the SGS) and submits his carrier information(CPA). 5.Upon SGS report + POP confirmed by the Buyer, Buyerissue 30% payment MT 103/TT to Title Holder account. 6.Seller inject to buyers’ tank or vessel; buyer confirms loading or injection and remit balance 70%. 7. Buyers lift products to their own destination. 8.Seller will pay all intermediaries.

Seller FOB Working Procedure for Rotterdam  1.SELLER ISSUES SOFT CORPORATE OFFER TO BUYER COMPANY WITH THE SELLER ACCEPTABLE TERMS AND PROCEDURE OF TRANSACTION. BUYER ISSUES IRREVOCABLE CORPORATE PURCHASE ORDER (ICPO) WITH FULL BANKING DETAILS AND TANK STORAGE AGREEMENT TSA. 2.SELLER ISSUES COMMERCIAL INVOICE. COMMERCIAL INVOICE TO BE COUNTERSIGNED BY BUYER & BUYER’S STORAGE COMPANY AND RETURN BACK TO SELLER ALONG WITH OFFICIAL COMPANY LETTER OF ACCEPTANCE TO THE TERMS AND PROCEDURE OF THE TRANSACTION. 3.SELLER PROCEEDS WITH ACCREDITATION AND LEGALIZATION OF COMMERCIAL INVOICE AND SEND TO BUYERTHE LEGALIZED & CERTIFIED COMMERCIAL INVOICE WITH THE FOLLOWING PROOF OF PRODUCT. (A) SGS REPORT FOR QUALITY AND QUANTITY AT SHORE TANK NOT OLDER THAN 72 HOURS (B) PRODUCT CERTIFICATE OF ORIGIN (C) PRODUCT INJECTION REPORT AT SHORE TANK (D) TANK STORAGE RECEIPT WITH FULL GPS COORDINATES (E) UNCONDITIONAL DIP TEST AUTHORIZATION LETTER (F) AUTHORIZATION FOR PHYSICAL VERIFICATION OF PROD...

Seller Working Procedure For FOB Rotterdam / Houston 1.Buyer sends ICPO on receipt of Seller's Soft Offer along with Tank Storage Agreement(TSA) as proof of storage availability. 2.Seller issues commercial invoice/CI, for the available quantity in the storage tank to Buyer, Buyer Signs and returns to Seller with scan passport copy NCNDA/IMFPA signed by all buyer groups with commission structures. 3.Seller leases the Buyer's tank for 2 days only and buyer lease for 3 days and commences with the injection of the First Month Shipment Quantity from the Refinery Reservoir through the Pipeline into the Loading Port Storage Tanks or Tank to Tank on receipt of the Tank complete reference codes/GPS coordinates. NB: Minimum of Five (5) days Tank validity is required. 4.Seller issues Complete DTA attached with fresh SGS Report and Tank receipt to Buyer, Buyer order SGS to conduct Dip Test of the product in the Seller's Tank on Buyer expenses. 5.Upon successful Dip Test, sellers inject...

 Seller Working Procedure Of TTO 1.Buyer issues official ICPO to the exact quantity in the sanitized MOU. 2.Seller issues original MOU. 3.Buyer countersigns MOU and forwards back. 4.Upon the receipt of countersign original MOU from the buyer, the seller emails to the buyer the listed document issued in the name of the initial buyer as stated below: a)Product Passport b)Certificate of Origin c)Statement of availability & commitment to supply d)Tanker Vessel Q88 Document e)Cargo Manifest f)Invoice for title transfer 5.Upon the receipt of the documents, the buyer verifies the availability of the production of the high sea and makes payment within 48 hours for the title takeover which is 5-7% of the total product cost. 6.Upon seller receipt of the title takeover payment, seller orders for re-route to buyers desired port, transfers the title to the potential buyer’s company’s name and also re-issues all other outstanding documents to the potential buyer’s company’s name. 7.Vessel ar...

CIF Working Procedure to any safe port 1.Seller sends to Buyer SCO/FCO, Buyer accepts seller SCO/FCO and sends LOI/ICPO with company's registration certificate to Seller. 2.Seller review Buyer ICPO/LOI and apply for export Quota from the Russian Ministry of Energy,after a successful Quota application from the Ministry, seller issue a draft contract open for amendments and final endorsement. On the basis of a confirmed Quota, seller applies for Export Allocation code from the Energy Ministry and customs clearance which will be paid by the exit buyer. 3.Seller issue to buyer partial POP Consisting of the following documents below: •PRODUCT PASSPORT •COMMITMENT TO SUPPLY •STATEMENT OF PRODUCT AVAILABILITY •COMPANY EXPORT LICENSE AND/COMPANY REGISTRATION CERTIFICATE •CONFIRMED QUOTA, ALLOCATION, AND ALLOCATION EXPORT CODE AND CUSTOMS CLEARANCE CERTIFICATE 4.Seller Appoints and signs Charter Party Agreement with the Shipping Company which will bean open and interwoven information betwee...

Seller Working Procedure For CI / DIP & PAY WORKING  1)Buyer issues ICPO with seller's working procedure as transaction procedure with bank details and buyer's passport scan Copy. 2)The seller issues the commercial invoice for the product in the tanks at the port together with the buyer's sign and returns the CI to the seller. 3)The seller provides the buyer with the passport of the product, the tank storage receipt (TSR) together with the immersion test authorization (DTA) for the buyer to contact the tank farm for the dip test program, the buyer extends the seller's tanks and receives the coordinates of the allow the inspection team from SGS or a similar laboratory to have access to the tanks to perform the immersion test on each tank. 4)The NCNDA / IMFPA will be signed by all intermediaries involved in the transaction and sent to the seller for approval, the seller provides complete PPOP documents with NCNDA / IMFPA endorsed. 5)Upon successful tank dip test and Q...